Reviewer Coordination Email & Draft Review Sharing

What is a reviewer coordination email and when is it sent?

  • Once three reviewers have been identified for a book, the Awards Directors send an email to the author letting him/her know it's time to send us review copies.

  • At this time, we also send the three reviewers a "Reviewer Coordination" email notification.  

  • The email lets reviewers know...

    • that a new review book will be on the way soon

    • whether they are scoring and reviewing the book (Reviewer #1) or just scoring the book (Reviewers #2 and #3)

      • This is the first time individual reviewers will see their Book.Reviewer#

    • who the other two reviewers are

  • No action is required (other than saving the email for possible future use)... it's FYI only!

    • Please do not contact the other reviewers before you do your own scoring!

      • Initial scoring of books should be an individual process--free from outside influence and/or collaboration.

  • However... IF any reviewer discovers that there is a problem with the book, they can contact the other reviewers AND the Awards Directors so that we can take action quickly.

    • What type of problem should I surface with the other reviewers and Awards Directors?

      • Not suitable for our website (X-rated, bashes military, etc.)

      • Wrong genre/subcategory

      • Desperately in need of editing

      • Possible copyright violations

      • Anything that might reflect unfavorably on MWSA!

Draft Review Sharing

  • Once the #1 reviewer finishes reading and scoring a book, they are asked to share a draft copy of their review with the other two reviewers.

    • Why share the draft?

      • Mostly for editing/quality control by two other reviewers who've read the book.

      • A side benefit is that the review might have a better chance of representing a consensus among three reviewers if it's shared beforehand.

    • When should I share my draft review?

      • Ideally, it'd be best that this coordination/editing happen after all three reviewers have finished reading and scoring--thus avoiding the above-mentioned "influence and/or collaboration."

      • However, no one but the Awards Directors have visibility on who's done what and when, so the #1 reviewer should feel free to share his/her draft review at any time after they've finished reading and scoring the book themselves.

    • Bottom line: it's the #1 reviewer's review!

      • Fellow reviewers are free to suggest changes, additions or subtractions... but the #1 Reviewer has the final say among the three reviewers.