Reviewer Coordination Email & Draft Review Sharing
What is a reviewer coordination email and when is it sent?
Once three reviewers have been identified for a book, the Awards Directors send an email to the author letting him/her know it's time to send us review copies.
At this time, we also send the three reviewers a "Reviewer Coordination" email notification.
The email lets reviewers know...
that a new review book will be on the way soon
whether they are scoring and reviewing the book (Reviewer #1) or just scoring the book (Reviewers #2 and #3)
This is the first time individual reviewers will see their Book.Reviewer#
who the other two reviewers are
No action is required (other than saving the email for possible future use)... it's FYI only!
Please do not contact the other reviewers before you do your own scoring!
Initial scoring of books should be an individual process--free from outside influence and/or collaboration.
However... IF any reviewer discovers that there is a problem with the book, they can contact the other reviewers AND the Awards Directors so that we can take action quickly.
What type of problem should I surface with the other reviewers and Awards Directors?
Not suitable for our website (X-rated, bashes military, etc.)
Desperately in need of editing
Possible copyright violations
Anything that might reflect unfavorably on MWSA!
Draft Review Sharing
Once the #1 reviewer finishes reading and scoring a book, they are asked to share a draft copy of their review with the other two reviewers.
Why share the draft?
Mostly for editing/quality control by two other reviewers who've read the book.
A side benefit is that the review might have a better chance of representing a consensus among three reviewers if it's shared beforehand.
When should I share my draft review?
Ideally, it'd be best that this coordination/editing happen after all three reviewers have finished reading and scoring--thus avoiding the above-mentioned "influence and/or collaboration."
However, no one but the Awards Directors have visibility on who's done what and when, so the #1 reviewer should feel free to share his/her draft review at any time after they've finished reading and scoring the book themselves.
Bottom line: it's the #1 reviewer's review!
Fellow reviewers are free to suggest changes, additions or subtractions... but the #1 Reviewer has the final say among the three reviewers.