2012 Award Information (Process)
The 2012 Award cycle ends July 15, 2012; nominee notifications will be on the radio and in Dispatches on or about July 21, 2012. This is handled by the President, Joyce Faulkner. Be sure to pay attention to notices involving this important event.
The process for those that have not read the information available on the web site follows; the top finishers in each genre, a total of six maximum can qualify for consideration. The titles are sent to a committee of three for them to assign each title to a pair of judges.
Authors are notified as to where to send each copy (2 total) to be judged, this should take place on or about July 24, 2012. The judges complete their scoring and forward results to the Lead Reviewer and the Vice President, they tally the scores and set the listings in order of score, highest down. Those results are forwarded to the President who, working with the Lead Reviewer check and validate each award decision.
If you will be away or on vacation, book tour etc. during the period from July 24th–30th.,make arrangements to deal with the process of sending books beforehand with a relative or someone you trust. All books must be in the hands of the judges by August 4th., that is each authors responsibility.
The Book Assignment Committee does not know the names of the judges and each pair of judges do not know each other. Officers and Board Members are not part of the Assignment Committee nor can they serve as Judges in the awards program.
If an author sends anything beyond the book requested his/her book is automatically disqualified. If any communication is attempted between the author and judge(s) this would also result in disqualification. If Judges are contacted afterwards and they discuss scoring or comments that may have been made, or opinion as to who should have won what, those are ethics violations and can result in membership being terminated as well as having the award nullified.
We use the email address on record, if no reply is received your book will simply be removed, we do not send letters or make phone calls to contact you. So, update your email and land mail address information now if needed.
The 2013 Award year begins July 16, 2012. Authors wishing to enter must make note of that fact on their book submission request. All books submitted after July 15, 2012 require a payment of $25.00 to cover the entry fee into the awards program. If you are just requesting a review there is no charge.